Position : HUMAN RESOURCES OFFICER
Location:
Sunway Putra Tower, Kuala Lumpur
Jobs Description:
1. Recruitment & Onboarding:
• Assist in job posting, candidate screening, interview scheduling and reference checks.
• Prepare offer letters and employment contracts.
• Coordinate orientation programs and ensure new hires complete required forms.
• Assist Head of HR & Admin in recruitment planning and onboarding activities.
2. HR Administration
• Maintain and update employee personal files and HR database.
• Prepare HR letters (confirmation, warning, increment, promotion, etc.).
• Manage staff attendance, leave updates, and timesheets.
• Ensure all documents comply with HR SOPs and QMS requirements.
• Provide administrative support to the Head of HR & Admin on HR matters.
3. Payroll & Statutory Support
• Assist in monthly payroll preparation (claims, overtime, allowances, deductions).
• Ensure accuracy of statutory contributions (EPF, SOCSO, EIS, HRD Corp).
• Handle staff queries related to salary, leave, and benefits.
• Support Head of HR & Admin in payroll review and statutory compliance.
4. Employee Relations & Discipline Support
• Assist in employee communication, notices, memos, and announcements.
• Support HR in managing grievances, counselling sessions, and disciplinary documentation.
• Prepare documentation for Domestic Inquiry (DI) when required.
• Assist Head of HR & Admin in handling employee relations and disciplinary matters.
5. Training & Development
• Assist in identifying training needs and preparing training calendars.
• Handle training registrations, attendance, feedback forms and HRD Corp submissions.
• Maintain training records and certificates.
• Support Head of HR & Admin in training and development initiatives.
6. HR Reporting
• Prepare HR reports (headcount, turnover, overtime).
• Ensure data accuracy and timely submission to Head of HR & Admin.
7. General Administration Support
• Support company events such as staff activities, CSR programs, and celebrations.
• Provide general administrative support as required by the Head of HR & Admin.
• Perform any other HR and administrative duties as assigned by the Supervisor or Head of HR & Admin.
Requirements:
Diploma in Human Resource Management or related field.
• At least 1 year of working experience in Human Resources or related field.
• Certification in HR, payroll, industrial relations, or labor law is an added advantage.
• Knowledge of HR processes: recruitment, onboarding, payroll assistance, leave management, and employee records.
• Basic understanding of Malaysian labour legislation (EA 1955, EPF, SOCSO, EIS, HRD Corp).
• Ability to prepare letters, reports, and HR documentation.
• Computer literacy, especially MS Office (Excel, Word, PowerPoint) and HRIS systems.
• Strong communication and interpersonal skills.
• Good organizational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Team-oriented, proactive, and willing to learn.
Interested candidates, please forward your complete resume to [email protected]